Trust News

Dear Member

Please find below important information and reminders about Friday’s Special General Meeting

At the meeting attendance will be restricted to members. Only non-members who hold a proxy will be allowed entry to the meeting to tender their proxy vote.

Voting on the resolution at the meeting will be by a show of hands by those present and by proxies granted by members who cannot attend.

A register will be taken on the night to ensure those who have granted proxies are not attending.

No member under 16 years of age can vote.

Under society rules no member other than the chair can act as a proxy for more than three members. If an attendee is holding more than three proxies only three will be valid.

A reminder of the details of the resolution by a group of new members:

“That an election of the Cardiff City Supporters Trust Board be held within 30 days of this Special General Meeting. As part of this election, all current members of the Board shall stand down and may seek re-election should they wish to do so, following the Trust’s Election Policies and Procedures. Any Trust member who meets the eligibility requirements may also seek election in accordance with the same rules and procedures.”

The meeting will be a single issue meeting and no other business will be discussed other than the resolution.

The Trust board has made its view crystal clear in previous emails that it opposes the resolution for reasons previously communicated to members. We believe elections in the run up to the AGM in May remains the best time for elections to the board.

Proxy emails must be returned by close of play on October 22nd.

You can view full details of the proxy voting process on https://www.ccfctrust.org/proxy-vote-ccst-special-general-meeting-october-24-2025/

The Board Cardiff City Supporters Trust

The Trust board wanted to keep members informed of the next foodbank collection which takes place before the Doncaster Rovers game on Saturday, December 13th.

We are meeting the Rhondda Foodbank early next month and will be letting members know about the food items and other products most needed, if you’re able to help on the day. We’ve worked very closely with the brilliant staff at Cardiff City FC to make these collections a success.

New members have asked us for more details of the Trust board’s work involving foodbanks.

There have been six foodbanks so far:

· More than 6,000 items have been donated by Trust members, the wider fan base and staff and players at Cardiff City

· Around £3,000 in cash donated

A reminder that after the last foodbank collection, Liz Pearce, chair of the trustees at the Pontypridd Foodbank, paid this tribute to those that donated: “Thank you so much to all your members for your support on Saturday. We are overwhelmed by the generosity of the supporters’ trust, Cardiff City Football Club and fans.

“This is an amazing donation for us to receive and we ask that you pass on our thanks to everyone who contributed.”

The Pontypridd Foodbank weighed the food donations which came to a whopping 423.52kg and £1,150 was donated, including a £100 contribution from the Trust.

Trust chair Keith Morgan and board member Jonathan Hicks have met with club and foundation officials over plans for a Bluebirds museum at the Cardiff City Stadium.
A working party will be set up in January with representatives from the club and supporter groups, including the Trust.

The meeting was told that the current collection has been sorted into three areas for storage:

Shirts, pictures, archived programmes, ephemera.
Collections, archives, research
Memorabilia, trophies, auction items, scrapbooks, the Fred Keenor collection, fan art.

The meeting was told that the best model for the Cardiff City museum would be one based on a similar facility at Slavia Prague.

A proposed fit out has been drawn up by Avante Architects but nothing will be finalised before consultation. The opening hours of a proposed museum have not been decided but it is unlikely the museum will be open on match days.

Between now and the end of the year the cataloguing of items and the setting up of an online database will have been collected.
Others attending the meeting were Terry Phillips (Club Historian), Lucy Mebarki (Heritage Collection Manager), Wayne Nash (Head of Operations), Zac Lyndon-Jones (Cardiff City Foundation Interim Manager).

Trust Chair Keith Morgan said: “The Trust has been at the forefront of efforts to develop a museum and we’re very pleased to be involved in the working party that will take this wonderful initiative forward.”

Board member Jonathan Hicks added: “A Bluebirds museum would be a real hit among fans and this is an exciting project in which the Trust intends to play a full part. The museum will be a great asset for the club and the city as a whole.”

In a message to the Trust, Lucy Mebarki said: “Our aim is to collect, preserve and celebrate the club’s history through memorabilia, oral histories, and community engagement. The Supporters’ Trust has done exceptional work over the years in protecting the club’s heritage, championing fans’ voices, and documenting key milestones in our shared history.”

The following email was sent to all Trust members today following a resolution by a group of 29 newly-joined members which, if passed, would force an early election to the Trust board. It provides details of how to cast a vote on the resolution, if members are unable to attend the meeting on Friday, October 24th. The current Trust board is strongly opposing the motion.

Dear Member,

If you are unable to attend the Special General Meeting in person you are able to appoint a Proxy to cast your vote on your behalf.

In accordance with the Society Rules there are 2 options:-

You can appoint the Chair of Cardiff City Supporters Trust as your Proxy. If you choose this option, please forward this email to vote@ccfctrust.org stating that you appoint the Chair of Cardiff City Supporters Trust as your Proxy. State whether you want him to vote for or vote against the Resolution and then add your name and membership number.
You can appoint another member of Cardiff City Supporters Trust as your Proxy. If you choose this option, please forward this email to vote@ccfctrust.org stating the name of the member you appoint as your Proxy. State whether you want him/her to vote for or vote against the Resolution and then add your name and membership number.
The Resolution is :-

“That an election of the Cardiff City Supporters Trust Board be held within 30 days of this Special General Meeting. As part of this election, all current members of the Board shall stand down and may seek re-election should they wish to do so, following the Trust’s Election Policies and Procedures. Any Trust member who meets the eligibility requirements may also seek election in accordance with the same rules and procedures.”

If you appoint another member of the Trust as your Proxy, he/she will be handed a Proxy form at the meeting.

Please note that, according to the Society Rules no person other than the Chair can act as a Proxy for more than 3 members.

This email has been sent to the email address registered to the Trust in your name. We will not accept Proxy votes from any email address other than one registered in your name.

If you do not know your membership number please email members@ccfctrust.org and it will be provided to you.

Proxy emails must be returned by close of play 22nd October

The Board Cardiff City Supporters Trust

The following message was emailed to members today.

Cardiff City Supporters Trust – Special General Meeting 24 October 2025 7pm Ricoh Suite, Cardiff City Stadium

Dear Member,

You will recall that you were notified on 3 October of a Special General Meeting on 24 October that has been called for in a letter we received supported by 29 recently joined members. It will be held as above.

We, the board of CCST would like to bring you up to date on what has happened so far and also the next steps.

On 8 September we received both by post and email a request for a meeting with the CCST Board to “discuss the prospect of holding a democratically contested election for the Trust’s board”.

The letter suggested a 45-60 minute meeting at a mutually convenient time. However, a few days later we received an email to remind us that a 28 day clock was ticking in respect of the deadlines relating to their request. Receipt of this communication made it clear that what was sought was a Special General Meeting which is what the 28 day deadline refers to and not the informal meeting that the letter suggested.

We informed the group that their communication did not comply with the rules for requesting a Special General Meeting (which was confirmed by the Football Supporters Association (FSA)) as it was not sent to our Registered Office (our accountants at an address in Penarth). Also, the tenor of the letter was very much aimed toward “discussion” and did not contain a specific resolution to be discussed and voted on.

We provided the details of our Registered Office to the group who then formally delivered a letter dated 18 September to our Registered Office. A copy of the letter was not forwarded to us until 24 September so, in arranging a meeting on 24 October we have not complied with the deadline of 28 days but the FSA, whom we have consulted throughout this process, are satisfied that we have made every reasonable endeavour to comply.

Just to remind you, the resolution to be discussed at the meeting is as follows:

“That an election of the Cardiff City Supporters Trust Board be held within 30 days of this Special General Meeting. As part of this election, all current members of the Board shall stand down and may seek re-election should they wish to do so, following the Trust’s Election Policies and Procedures. Any Trust member who meets the eligibility requirements may also seek election in accordance with the same rules and procedures.”

There is no specific Special General Meeting Policy to guide us other than what is stated in the Society rules. We have an Election Policy but this not an Election so we have consulted the FSA on process and conduct of the meeting.

At the meeting attendance will be restricted to members. No non-members will be allowed entry unless they hold a proxy.

The meeting will be a single issue meeting and no other business will be discussed other than the resolution.

Voting on the resolution at the meeting will be by show of hands by those present and by proxies granted by members who cannot attend.

Shortly, we will be emailing all members with proxy details and asking them to reply with their instructions.

A register will be taken on the night to ensure those who have granted proxies are not attending.

The resolution requires “as part of this election, all current members of the Board shall stand down” The Society rules require one third of the members to stand down annually (they can stand again if they so wish). Requiring all board members to stand down means a change to the Society rules.

In terms of who is eligible to vote in the meeting or by proxy, we have the agreement of the FSA that existing members up until the day before we send out the proxy notifications can participate.

An independent scrutineer will be appointed to oversee the voting at the meeting and by proxy.

We, the board at CCST, strongly oppose this resolution and urge you to vote against it either by proxy or attending the meeting. Elections to the board are held in the run up to the AGM in May and we strongly suggest that this process is adhered to. We believe this remains the best time.

An early election would give little time for candidates to be put forward. We welcome new members and look forward to expanding the number of members and supporting new and existing members to put themselves forward as candidates at the May election.

The Board Cardiff City Supporters Trust